Glenn Dale Golf Club

11501 Old Prospect Hill Road

Glenn Dale, Maryland 20769

301-262-1166

            Thank you for considering Glenn Dale Golf Club as the site for your 2011 golf outing.  We feel you have chosen one the finest facilities in the area.

            We will make every effort to make the day enjoyable for you and all of your guests.  To assist you in this, we have attached our contract with all conditions and fees.  We request all new outings to sign their contract in person so that we may meet each other and discuss your needs personally. We realize this may be slightly inconvenient but believe the advantages far exceed the disadvantages.

            During your visit, we will introduce you to the Pro Shop staff, giving you an opportunity to discuss the wide array of services they provide such as prizes at competitive prices, tournament format, scoring, prize distribution, and trophies.  With enough notice, we can provide your outing with logo apparel and merchandise.  Also available from the Pro’s staff are longest drive and closest to the pin contests.  We believe this pre-planning will add greatly to the smooth operation of your event.  In addition, we can provide you with a booklet on tournament planning to further enhance your tournament experience.  This meeting also provides us with the opportunity to show you our facility, discuss your food and beverage needs, and make arrangements for any special considerations or variations from the contract.

            Thank you again for giving us the opportunity to make your event a memorable one.

Sincerely,

The Staff at Glenn Dale

AGREEMENT

·        Contracts must be signed within 14 days from tentative booking.  If after 14 days we have not received your signed contract, the date you requested will not be held.  Deposits are non-refundable within 60 days of the tournament date.  Contracts canceled within 30 days of the tournament date are responsible for the contracted amount.

·        All tournaments must be secured by both a charge card and a cash deposit.  Deposit amount will be based on tournament size.  Should tournament balance due not be paid within 90 days, that amount plus any late charges accrued will be applied to the charge card.

·        Events will not be cancelled unless the Superintendent deems the course unplayable.  Rain dates may be made in advance.

·        Players must adhere to all the rules regarding golf etiquette, cart operation, and local rules.  All players must have their own golf clubs and be properly attired, including collared shirt and spikeless golf shoes or other flat bottom shoes.  Unacceptable shoes, tank tops, tee shirts, and cut off jeans or shirts will not be allowed.  Sponsors will be responsible for all actions and damages by anyone associated with the tournament to include persons in the beverage carts.  This applies to all volunteers as well.

·        Members of Glenn Dale Golf Club participating in contracted tournament will be required to pay full tournament prices.  No discounts will be given for any member playing in the tournament.

·        Cart rules for tournaments will be enforced at all times.  Beer carts will be provided by the Club without charge or drivers.  Any individuals who operate the carts must play golf and understand the risks and dangers associated with the game.  They must drive the beer cart on paths at all times and adhere to the Club’s dress code.  If the Club provides a driver for the beer cart or removes a driver for failure to follow instructions, there will be a charge of $50.00.

·        Beer will be available with advance notice at $43.00 per case for domestic and $50.00 per case for imported.  Sodas may be purchased for $20.00 per case and bottled water at $20.00 per case.  Gatorade is also available for $41.00 per case.  The Club will furnish ice and coolers.  If the banquet room is to be used for your tournament, there will be a $2.00 per person charge.  If you would like to provide you own beer or sodas, there will be a corkage fee of $19.00 per case of beer and $10.00 per case of soda.  You will also have to provide Glenn Dale Golf Club with a one-day liquor license issued by the Prince George’s County Liquor Board to be presented to us at least 1 day prior to the tournament.  We will not be held responsible for the return of the liquor license.  Failure to provide us with the license in advance will result in mandatory purchasing of all alcoholic beverages from us.  Tax and gratuity will be included on your bill.

·        No outside liquor will be allowed.  Anyone found in possession of any liquor not purchased from the Club will be required to surrender their liquor.  Anyone refusing to do so will be removed from the premises.

·        Any tournament wishing to be provided with extra carts for their staff (photographer, scoreboard, etc.) may receive them at the Club’s discretion.  There is no guarantee on the availability of extra carts.  We may not allow them for various reasons to include a lack of availability or course condition.

·        Management reserves the right to place other players on the course when it deems appropriate.

·        Our Pro Shop is well stocked, and tournament sponsors are invited to purchase prizes or gifts at competitive prices or order their trophies through the Pro Shop as well.  We require the Pro Shop staff to sign your contract before it is accepted.  This is to insure you have made all necessary arrangements for scoring, prizes, trophies, and special requests, such as longest drive and closest to the pin.

·        Any tournament wishing to pay by credit card will incur a finance charge in the amount of 2% of the total amount due.

·        The Management may consider variations and exceptions to these conditions.

·        Contract guarantees are binding.

·        Payment for the number of players guaranteed is due 2 weeks prior to the event date with the balance due within 30 days of invoice date.  A service charge of 2% of the total bill will be assessed each 30 days thereafter.

·        Carts are required for all tournaments and are included in the rates.

·        Any tournament playing at a pace unacceptable to the Club may be removed from the course with no refund.  Play is expected to be completed in less than 5 hours, any tournament not completing in that time will be assessed a $150 per 15 minute Slow Play Penalty.

·        Seven days prior to the outing, provide to the Club any contests and rental club requirements.

·        Twenty-Four hours prior to the outing, provide to the Club a list of participants and the pairings.

·        All tournament rates include a $7.00 per person credit to be used for Pro Shop purchases only.

______________________________________

Club Representative

______________________________________

Tournament Representative

mrt/PSJ

Monday through Thursday-

·        72 player minimum: Shotgun start no later than 8:00 a.m.  Based on two foursomes per hole.  Holes are to be designated by the Club.  $57.00 per person.  The Club also reserves the right to book a second group at the same time on the remaining holes and/or place other players on the course.  Groups of 72 or less may be changed from a  shotgun start to tee times at the Club’s discretion.

·         

·        Unlimited players: The course is available all day for outings of this size and can provide your group with 80 carts.  If more than 80 carts are required, arrangements must be made as early as possible and are subject to availability and additional rental cost.  $8,000.00

·        Afternoon Shotgun Start: $62.00 per person.

Friday-

·        72 player minimum: Shotgun start no later than 8:00 a.m.  Based on two foursomes per hole.  Holes are to be designated by the Club.  The Club also reserves the right to book a second group at the same time on the remaining holes and/or place other players on the course.  $62.00 per person.

·        Unlimited players: The course is available all day for outings of this size and can provide your group with 80 carts.  If more than 80 carts are required, arrangements must be made as early as possible and are subject to availability.  $9,000.00

·        Afternoon Shotgun Start: $67.00 per person.

Weekends-

·        40 players or less: Starting after 12:00 p.m.  Tee times only, players limited to daylight availability.  $62.00 per person.

All of the above fees include the following for each participant:

·        Green Fee & Cart

·        Goody Bag with tees, ball mark repair tool, logo ball spotter, logo ball, sport bottle, free round coupon

·        $7 Merchandise credit

·        Professional tournament set up

·        On-Course set up (sponsor sign placement, on-course contest signage including closest to the pin and longest drive)

·        Registration table set up

·        Scoreboard and simple scoring

·        Coffee for all morning outings

Any tournament not reserved as an All Day event will be charged $500.00 per hour for morning shotgun starts later than 8:00.

Food & Beverage Selections

Breakfast Selections:

Coffee & Assorted Juices $2.00 per person

Coffee & Donuts $3.00 per person (Add juice $1.00 per person)

Coffee, Donuts, Bagels with Cream Cheese $4.50 per person (Add juice $1.00 per person)

Boxed Lunch Selection: $8.50 per person

Your choice of one:

·        Chicken Salad

·        Turkey Breast & Swiss Cheese

·        Roast Beef & Provolone Cheese

·        Ham & American Cheese

·        Tuna Salad

·        Salami & Provolone Cheese

Bag of Chips or Crackers

Piece of Fruit

Dessert

Lunch “After” Options:

The Birdie- $15.00 per person

Hot Dogs

Hamburgers

Baked Beans

Potato Salad

Cole Slaw

Chips or Pretzels

Condiment tray with lettuce, tomatoes, pickles, onions, and cheese

Potato Rolls

Gourmet desserts

The Par - $13.00 per person

Hot Dogs

Barbeque Sandwich (pulled beef, pork, or chicken)

Baked Beans

Potato Salad

Cole Slaw

Chips or Pretzels

Condiments (mustard, ketchup, onions, relish)

Potato Rolls

Gourmet desserts

The Bogey - $15.00 per person

Barbeque Sandwich (pulled beef, pork, or chicken)

Grilled Chicken Breast or Italian Sausage

Baked Beans

Potato Salad

Cole Slaw

Chips or Pretzels

Condiment tray with lettuce, tomatoes, pickles, onions, and cheese

Potato Rolls

Gourmet desserts

The Putting Green - $7.00 per person

Fresh Vegetable Display

Blue Cheese or Ranch dip

Assorted Cheeses

Crackers

Fresh fruit

The Driving Range - $10.00 per person

Meatballs Marinara

BBQ Chicken Wingettes

Fresh Vegetable Display

Blue Cheese or Ranch dip

Assorted Cheeses

Crackers

Fresh fruit

TOURNAMENT AND PARTY RESERVATION AND AGREEMENT

Name of organization:________________________________________________________________________

Chairman:_________________________________________________________________________________

Street:____________________________________________________________________________________

City:__________________________________________State:_____________Zip Code:__________________

Phone: Office(         )_______________________________Home(         )_______________________________

Event date:_____________________________________ Time:______________________________________

Number in group:____________ Number guaranteed (to be confirmed 2 weeks prior to event):______________

Secondary Contact:__________________________________________________________________________

Phone: Office(         )_______________________________Home(         )_______________________________

Email:____________________________________________________________________________________

INFORMATION

Golf and Cart fees:____________        Beer cart requested:   yes / no               Beer on course requested:   yes / no

Remarks:__________________________________________________________________________________

__________________________________________________________________________________________

__________________________________________________________________________________________

__________________________________________________________________________________________

I have read all conditions and agree to abide by them.  I understand that my deposit is non-refundable within 60 days of the tournament, and if I fail to cancel within 30 days of the event I will be responsible for the amount of the tournament contract.  Any changes to the contract must be made in writing.

Signed:_________________________________________

Representing Glenn Dale Golf Club

Signed:_________________________________________

Representing Event and responsible for expenses incurred

Amount of deposit required:________________________

Amount received:___________________________ Date:_________________________

Charge Card #:_____________________________________________ Exp. Date:_______________________